We take pride in our Venues, service and strive to exceed the expectations of all our clients. To ensure this we have several policies which we believe will enhance the smooth running of the event to everyone’s satisfaction.
The South Australian Jockey Club Inc (SAJC) conducts the South Australian Racecourse Conference & Function Centres. Venues include Morphettville at Morphettville Racecourse and The Junction (the Venue).
2.1 Within 14 days of initial booking the requested deposit (equivalent to 15% of estimated function value OR $1,100.00, whichever is the greater) and signed booking agreement must be received by SAJC. The said deposit is non-refundable and non-transferable. If written confirmation of the hiring and payment of the deposit is not received within 14 days the function may be cancelled without notice at the discretion of the SAJC.
2.2. In the unfortunate instance of full or part cancellation within 60 days of your function, a cancellation fee of 30% for loss of revenue will apply based on the estimated minimum spend detailed in the event contract. This condition also applies to a change of date(s) where the change of date(s) occurs less than 60 days prior to the original booked date. If cancellation occurs within 30 days of your function, a cancellation fee of 50% for loss of revenue will apply based on the estimated minimum spend detailed in the event contract. If cancellation occurs within 14 days of your function, a cancellation fee of 100% for loss of revenue will apply based on the confirmed booking event order. Cancellation of the event must be received in writing.
2.3. (21) days prior to the function, the menus, audio visual, room set-up and any additional requirements must be confirmed. Final number of guests must be confirmed 7 days prior to the function. This final number of guests will be the minimum amount catered and charged for. Any alterations to this number may incur a surcharge.
2.4. Payment in full must be received 4 full working days prior to the function (payments by cheque to be received 7 full working days prior to function).
2.5. All additional charges incurred during the function are to be agreed to in writing with signature and paid 5 days post the event.
2.6. For all transactions, using credit cards, the following applies: Excluding AMEX (American Express) and DINERS CLUB, all transactions of $2,000 or less will not incur a surcharge. Excluding AMEX (American Express) and DINERS CLUB, all transactions exceeding $2,000 will incur a 1% surcharge.
2.7. PLEASE NOTE: The $2,000 limit is applicable to the TOTAL transaction value inclusive of the initial deposit, periodical payment(s) and final payment(s). All AMEX cards issued through an Australian financial service provider will incur a 2% surcharge, whilst all AMEX cards issued by American Express and DINERS transactions attract a surcharge of 3% of the total amount. In the case of a refund, the surcharge amount will not be refunded.
3.1. The SAJC will not accept responsibility for the damage to, or the loss of goods left in the Venue prior to, during or after a function.
3.2. All goods may only be delivered to the Venue upon written confirmation from the SAJC. Goods are to be clearly labelled with function name and date of function.
3.3. All goods belonging to persons attending a function must be claimed and removed from the Venue within 24 working hours of the function. The SAJC reserves the right to return all property to the Hirer at the Hirer’s expense and inspect vehicles departing the SAJC. The SAJC will not be responsible for arranging couriers for collection of goods.
Any function continuing beyond the confirmed departure time and/or beyond midnight will incur a surcharge.
5.1. The SAJC will not be responsible for any loss, injury or damage whatsoever which may be suffered by the Hirer or any attendees of the function prior to, during or after the function unless caused by the negligence of SAJC.
5.2. The SAJC does not accept responsibility for any damage to or loss of any vehicle whilst parked on the property.
6.1. The SAJC reserves the right to expel or eject from the Venue any person attending a function who behaves in an objectionable manner.
6.2. We are required by law to ensure that alcohol is consumed responsibly. In the interests of everyone’s safety and enjoyment, excessive alcohol consumption and/or irresponsible behaviour by individuals must be identified and controlled early, with the supply of alcohol to those concerned stopped at that point.
6.3. Please note that you are responsible for the behaviour of your guests. Our staff will work with your designated representative to assist. Failure to comply could result in legal, liability and compensation issues.
Security personnel are arranged by the SAJC for functions where it is deemed appropriate, with all costs being on-charged to the Hirer.
The cost of general minimum cleaning of the room is included in the hire cost. Where more than the general minimum cleaning is required following a function at the discretion of the SAJC, all additional costs must be paid by the Hirer.
If, through circumstances beyond the control of the SAJC, the function room becomes unavailable, SAJC reserves the right to reallocate a function to another room of comparable space, If another room cannot be made available to a Hirer on the date or dates for which it has been hired by reason of flood, fire, damage, industrial dispute or any other reason beyond the control of the SAJC, the SAJC shall not be liable for any loss, damage or injury whatsoever suffered by a Hirer as a result of the unavailability of the room for those reasons. The SAJC, when deemed necessary, reserves the right to reallocate or decrease the size of the function room.
No attachment, fitting, fixture or defacement is to be made to the flooring, ceilings or the internal or external walls of the building. No ladder or other device whatsoever is to be affixed to, or suspended from, any overhead structure without consent. No nail, screw or other device can be driven into, nor are holes to be made, in any part of the building. The Hirer must reimburse SAJC for the cost of repairs arising from unauthorized actions.
11.1. The Hirer agrees to indemnify the SAJC from and against any loss, action, claim or demand whatsoever which arises or may arise as a result of the negligent act or omission of the Hirer, its personnel or its invited guests at a function at the Venue which has been organised by the Hirer. The SAJC maintains public liability and property damage policies. However, the Hirer is responsible for any loss, injury or damage to property during the function arising out of or in connection with any negligent act or omission of the Hirer, its personnel or its invited guests. Therefore it is necessary for the Hirer to arrange its own insurance cover for property damage and public liability.
11.2. The Hirer is responsible for injury, loss or damage suffered by SAJC or injury or damage to any other property or person, either directly or indirectly caused by the Hirer or a person attending the function.
All prices quoted by the SAJC in respect of a function will be current at the date of publication. Such prices however are subject to change without notice to cover unforeseen variations in costs. All prices are inclusive of GST. Where applicable, the SAJC reserves the right to increase the price by the amount of any GST or any other taxes. Verbal agreements must be confirmed in writing to validate the contract. A minimum of one months’ notice will be given if changes are imminent.
The SAJC requires Hirers, contractors and/or agents to comply with all the South Australian Government’s Occupational Health, Safety and Welfare requirements. The SAJC reserves the right to refuse entry to the Hirer if these conditions are not fully complied with.
The SAJC reserves the right to commence legal action for recovery of any outstanding amounts from the Hirer. The Hirer is responsible for all costs including legal costs incurred by the SAJC on a solicitor and own client basis incurred in recovering any monies due to SAJC pursuant to this Agreement.
The SAJC may vary these Terms and Conditions at any time. Any variations become effective on posting. By making a purchase through this Site after the terms and conditions have been varied, you agree to be bound by the variation.
The signatory to this agreement on behalf of the Hirer warrants and represents to SAJC that the signatory has the authority to enter into this agreement
For all general enquiries, call Morphettville directly on (08) 8295 0111
Or fill out our online form.
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